American Arbitration Association

Accounts Payable Administrator

Job Location(s) US-NY-NEW YORK
Job ID


The American Arbitration Association (AAA) is seeking an Accounts Payable (A/P) Administrator in our New York Headquarter Office. The A/P Administrator will be responsible for coordinating all arbitration and mediation case related disbursements, including checks, wires, and ACH payments, coordinates and reviews all tax levies and 1099 forms, and assists with computing, classifying and recording numerical data to keep case financial records complete. The A/P Administrator manages bankruptcy filings and customer chargebacks and works case managers to resolve discrepancies.  


Named as one of the 50 best nonprofits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including a starting wage rate of $29 per hour and a 7.5% incentive opportunity. Our employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.


  • Analyze financial data to resolve case financial problems
  • Process the daily case related disbursement program
  • Enter voided check data and reissue payments
  • Deactivation/reactivation of unpaid check requests
  • Maintains the cash available file
  • Assist with research, resolution and documentation of problems
  • Provide training support for case management systems’ financial functions
  • Create journal entries in General Ledger
  • Complete tax levy forms received on panel, contact regional office associated with the panel and advise them of existing levy
  • Update the panel file with proper coding and notes
  • Monitor any payment requests made for the panel with an outstanding levy
  • Verify all tax information available in panel and match data on check requests done during calendar year
  • Correspond with panel to obtain proper reporting numbers for the payee name on the checks
  • Perform monthly write-off of aged balances
  • Respond to customer chargeback requests and credit card disputes
  • Set panelists up for ACH payments and maintain records
  • Attend on-site meetings and in-person training sessions
  • Completes ad hoc tasks as required


Education & Experience: Associate’s degree in accounting or related discipline; 2 years of accounts payable experience; or an equivalent combination of education and experience.


Language Skills: Ability to read and interpret documents such as legal files, business correspondence and procedure manuals; ability to write routine reports and business correspondence; ability to speak effectively, both in person and by telephone, to customers, attorneys, arbitrators, mediators and employees of the organization.


Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to understand and interpret statistical reports, financial/fee schedules, data charts and graphs.


Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.


Technology Skills: Intermediate proficiency with Microsoft Outlook, Word, and Excel; knowledge of Oracle Financial or similar ERP system.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed